Exhibitor Information Web Site

Exhibitor Manual

Exhibitor Appointed Contractor Request — required of all exhibitors

Due: April 25

Exhibitors using an Exhibitor Appointed Contractor (EAC), or non-official show contractor, must complete the EAC Request Form and submit an insurance certificate for each EAC. This includes EAC’s performing work in Home Base Meeting Rooms.

The EAC Request Form is be completed online, as follows:

1. 2. 3.

Log in to your Exhibitor Console. Go to your Task List and Timeline Required Documents. Find "Request to use an Exhibitor Appointed Contractor", click on "Complete Task Now", and complete the form.

An EAC is a company other than the "official" service provider for the SAPPHIRE® NOW and the ASUG Annual Conference Exhibitor Program designated by show management as the provider of a specific service (i.e. Freeman and the Orange County Convention Center, "OCCC"). The EAC may only provide services that are not designated as "exclusive" to a venue provider.

Reminder: The exhibitor is responsible for ensuring that the EAC identified in the online form submits a certificate of insurance no later than April 25, 2011. This is in addition to the exhibitor's insurance requirement.

Show Information:
SAPPHIRE® NOW and the ASUG Annual Conference
SAP Global Marketing, Inc. and Americas' SAP Users' Group
Orange County Convention Center
9800 International Drive, Orlando, FL 32819

Certificate Holder:
SAP Global Marketing, Inc.
Americas' SAP Users' Group
95 Morton Street
New York, NY 10014

PLEASE FORWARD INSURANCE CERTIFICATES TO:
Ellen Stangroom
Ph. 610.954.7510
Fax 425.650.3952
e.stangroom@sap.com

Summary of Coverage required — policy dates must not expire before the conference move-out date

Employers' liability insurance with limits of at least $1,000,000 per accident covering personnel performing work at the Orange County Convention Center property Comprehensive commercial general liability insurance with contractual indemnity coverage and combined single limits in the minimum amount of $2,000,000 per occurrence for personal injury and property damage Commercial automobile liability insurance with coverage for owned, non-owned, rented and borrowed automobiles with a combined single limit of not less than $1,000,000

DATE	ACTIVITY
May 11–15	Set-up: Sapphire and Onyx level exhibitors install
May 12–15	Set-up: Diamond level exhibitors install
May 13–15	Set-up: Emerald and Ruby level exhibitors install
May 15	Set-up: Emerald Turnkey, Ruby Turnkey and Pod levels move in
May 15–18	Show Dates
May 18–20	Dismantle Dates